Internal Audit is an “independent, objective assurance and consulting activity designed to add value and improve an organization’s operations. It helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes”

OBJECTIVES:

The main objective of the internal audit unit of Ga West Municipal Assembly is to add value to the assembly’s operation as well as to internal control systems.

Other objectives include:

• Ensuring the safety of the Assembly’s assets and interest from all kinds of losses, including those arising from fraud, irregularities, error and/or corruption.
• Collaborate with other departments/units of the Assembly to achieve the vision and mission of the Assembly.
• Advise and encourage management to develop a robust corporate risk management and internal control system for the operations of the Assembly.

The Development Planning Unit is responsible for providing leadership in the planning, implementation and evaluation of development projects and programmes in the Assembly.

The Unit provides lead support in the preparation of Annual Reports, Development Action Plans and Medium Term Development Plans. It also monitors and reports on all development projects that takes place within the Metropolis.

The Unit liaises with stakeholders to collect inputs necessary to aid in the formulation of public policies and programmes and also plays the role of ensuring that the capabilities, skills and knowledge of staff are well developed to ensure their effectiveness and efficiency.

The Unit also coordinates activities of Out-of-Home advertisement and provides the general public with general advice and education on processes and permitting of Outdoor advertisement

The role of the Budget and Rating Department is to provide technical leadership in the preparation and management of the budget in the Assembly.

It advises the Assembly on cost implications and financial decisions. It coordinates the preparation, monitoring and implementation of assembly's composite budgets, participates in the preparation of procurement plan and leads in the preparation of fee-fixing resolutions.

The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.

The unit plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities.

It is also the responsibility of the Unit to ensure that the procurement activities are in harmony with the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority

The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.

The unit provides leadership in the development and the application of IT/IM standards and quality assurance system in relation to the implementation, development and the deployment of IT/IM systems and resources.

It also advises on the provision and maintenance of computers and other office accessories. The unit also contributes to addressing IT/IM problems and issues and provides leadership in the design and implementation of security measures to protect the IT/IM installations, infrastructure and systems.

This Unit exists to create awareness and inform the public of the Assembly’s Programmes and activities.

The Public Relation unit creates a communication between the Municipal Assembly, city residents and other internal and external stakeholders. The Units is responsible for the Promotion and effective disseminates the policies, programmes, processes, procedures and activities of the Municipal Assembly to various stakeholders.

It also prepares articles, news stories, features, rejoinders and media advisories for dissemination through media channels as well as monitor media coverage of activities of the Assembly in the media for the information and attention of the administrative head.

Records Management unit (RMU) is a unit under Central Administration. The unit ensures that documents and information are properly stored to ensure confidentiality and easy accessibility.
It performs key functions as receiving  correspondence, management of active and inactive files and proper storage and archiving of documents for easy retrieval.

Metropolitan Municipal District Assemblies (MMDAs) are mandated by the Marriage Act 1884 – 1985 to Register and Officiate Marriage.

The Unit renders services such as ordinance and customary marriages

• Ordinance Marriage (Cap 27). Couples from gazetted churches are registered and given a 21-day notice, which is later given to their Ministers at their respective churches for publication.
• Customary Marriage. Customary Marriage certificates are also issued to couples who prefer the customary to the ordinance. Couples are also given 21 Days period after which they are issued out with Marriage Certificate.(Customary Marriage)

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